Alistair Group Digitilizes Logistics Operations With Forms On Fire

Brittney Huggins

Case study: Alistair Group

Thanks to Forms On Fire, Alistair Group has more than 250 digital forms for a variety of purposes, including inspections and incident reporting.

Goals

Digitize paper-based inspection processes to improve data collection accuracy, reduce errors, and centralize information for ISO compliance requirements.



Obstacles

Operating in remote Tanzania areas with limited connection, multilingual workers, and strict regulatory requirements made paper-based processes error-prone and time-consuming.

Results

Created 278 digital forms across multiple languages, maintained regulatory compliance, enabled instant issue notification, and dramatically reduced errors through NFC integration.

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The beauty of Forms On Fire is that it’s possible to very easily create totally bespoke forms tailored to whatever business process that needs to be automated.

Product Development Lead

Alistair Group

Their Challenge

Alistair Group was drowning in paper forms across their Sub-Saharan African logistics operations. Their oil and gas survey project in Tanzania required meticulous inspections of trucks and equipment to meet ISO standards.



Their paper system wasn't cutting it:

  • Morning inspection forms often came back incomplete
  • Data entry errors multiplied when transferring to spreadsheets
  • Tracking compliance became nearly impossible
  • Language barriers between local drivers and management created confusion


Even though these were "basic" inspections, the potential impact of better data accuracy would be huge for their operations.


The Forms On Fire Solution

With Forms On Fire, Alistair Group found a system that was easy to use, quick to implement, and got their inspection process running smoothly right away.


The transformation went beyond simply going digital:

  • They created forms in Swahili for drivers with outputs in English for management
  • Workers collected data offline in remote areas that synced when Wi-Fi was available
  • Mechanical issues and safety concerns triggered instant alerts to the right teams
  • Field teams printed documentation on the spot using portable printers
  • Automatic data uploads eliminated hours of manual data entry


What started as a solution for vehicle inspections quickly spread throughout the company. Soon Alistair built 278 custom forms for everything from container management to driver briefings — with many available in English, Swahili, and Portuguese.

The Results That Made The Difference

Better compliance

Digital processes made it easy to stay compliant across all their operating regions.

Faster problem solving

When issues were found during inspections, the right people were notified immediately.

Fewer errors

Adding NFC tags to vehicles and equipment improved counting accuracy and inventory management.

Better communication

Multilingual forms helped bridge language gaps in ways paper forms never could.

From struggling with paper chaos to managing 250+ digital workflows,

Alistair Group's story shows how the right tools can transform everyday processes into real efficiency.

Want to see how Forms On Fire can help your business?